FIN Systems Accounting Software Features

FIN Systems
Features of the
FINancial Information System

Applications: (Return to top of page)
The FINancial Information System provides a full set of accounting applications, including:

- Petty Cash
- Bank Account Transactions and Reconciliation
- Accounts Receivable
- Accounts Payable
- Loans, Credit Cards and Account Reconciliation
- Payroll
- General Ledger and Financial Reporting
- Reports
- File Maintenance
- System Maintenance and Security

Also, custom designed applications can be readily added to the system to accommodate your specific needs, including:

- Investment Portfolio Management
- Sales Quotations
- Sales Orders
- Billing
- Inventory Management
- Fixed Asset Management
- Purchase Orders (including encumbrance accounting)
- Mass Mailing
- Preventative Maintenance Program

Ease of Use: (Return to top of page)
Any account can be set up when it is required and not in advance. Each application allows you to setup customers, vendors, employees, bank accounts, credit card accounts, petty cash accounts, loan accounts, general ledger accounts, departments, etc. at the time you are entering in the transaction that would initially require it.
There is no need to exit the application, setup the appropriate account and then return to the application. Instead, the system allows you to setup these accounts on-the-fly, i.e., while you are entering invoices, checks, credit card charges/payments, etc. Also, the system is menu-driven which makes is easy for most users to determine what they want to do next and each application has clear, English help comments to guide them through entering transactions.

Ease of Remembering Account Codes: (Return to top of page)
You can use the system even if you do not remember customer codes, vendor codes, General Ledger account codes, etc. All you have to do is hit enter at the code field and select the appropriate account from a list of accounts. The FINancial Information System automatically fills in the code and displays the account information. Nothing could be easier.

Online, Real Time Updating: (Return to top of page)
The FINancial Information System is an online, real time system. All files are updated while you enter transactions. There is no need to run a posting program before your account balances are updated. They are kept up-to-date automatically. An option of printing Financial Statements after you enter the last transaction of the day is easily available.

Optional Accounting Periods: (Return to top of page)
Flexible accounting is offered by allowing the user to select the Fiscal Year and the accounting period during the fiscal year to account for financial transactions. This allows you to account for financial transactions the way you need it done, e.g., daily, weekly, bi-weekly, monthly, quarterly, 4-4-5 periods, 13-4 week periods, etc. and you can change your accounting period at any time during the fiscal year.

Control Features: (Return to top of page)
Powerful control features protect you from entering invalid or incorrect data into your system. Transaction dates must fall within specific dates that you control. Required fields must be entered before the system will accept the transaction. The system prevents duplicate records from being entered. i.e., duplicate customer invoices, vendor invoices, bank checks, customer payments, general ledger journal entries, etc. The FINancial Information System can be set up to automatically number certain transactions to ensure document numbers are used in sequence, i.e. check numbers, customer invoice numbers, etc. Also, the FINancial Information System has the most complete audit trail to allow the user or an auditor to be able to easily trace any financial transaction back to its source document.

Integrity: (Return to top of page)
The FINancial Information System was designed and developed by a Certified Public Accountant who is also a Certified Information Systems Auditor. Therefore, all the controls which he has learned over the last 25+ years are incorporated in this system.

Security: (Return to top of page)
Each user is assigned a user number and password which they must enter correctly to gain access to the system. Each user is only given three tries to enter their correct password before the system locks them out for 15 minutes. This time delay technique discourages unauthorized personnel from trying to gain access to your system. Also, all unsuccessful login attempts are captured by the system to allow you to review logins for unusual entries. Each user may change his/her own password at any time to prevent others from learning and using their password to gain access to the system.
Each user can be restricted to accessing only those applications they need to perform their job. The system logs all activity of the system by user and can print or display this information at anytime to the owner of the system. Also, certain sensitive functions are restricted to the owner of the system, and the owner must enter a valid owner password to gain access to these critical functions.

Unlimited Storage: (Return to top of page)
The FINancial Information System has no practical limit on the number of accounts, financial transactions, invoices, etc. which can be entered in the system. This is limited only by the storage capacity of your computer system.

Database Management: (Return to top of page)
The FINancial Information System was designed and developed using R:Base Technology's R:Base Database Management Information System which is one of the only truly relational database management systems in the marketplace. R:Base is one of the most popular and widely used database management systems throughout the United States and the World.

Integration: (Return to top of page)
The FINancial Information System can be customized to routinely output any information to standard ASCII files which can be easily read by all popular spreadsheet programs. This will allow you to analyze your financial information anyway you want to.

Multi-User Networks: (Return to top of page)
The FINancial Information System can be run in most Local Area Networks (Microsoft, Novell, 3-Com, Star-Lan, Citrix Multiuser, etc.) to give you multi-user access to the system.

Petty Cash Application Features: (Return to top of page)
- Maintain virtually an unlimited number of petty cash funds
- Enter petty cash receipts and disbursements
- Can be set up to sequentially number all receipts and vouchers automatically
- Calculate and reconcile petty cash balances as of any date
- Display, print or output to a text file:
- - Petty cash accounts by account code or name/description
- - Petty cash account balances (Period and Current)
- - One or all petty cash account activity between any two dates specified

Bank Account Application Features: (Return to top of page)
- Maintain virtually an unlimited number of bank accounts (i.e., savings, checking, certificates of deposit, money markets, etc.)
- Receipts can be entered individually as deposits to the bank, or can be entered in an undeposited receipts account. Later, these undeposited receipts can be grouped together as a single bank deposit to ease the bank reconciliation process. The detail of these bank deposits can be displayed or printed at any time.
- Receipts from accounts receivable customers can be applied to individual invoices at the time the receipt is entered or at a later time. The system automatically keeps track of unapplied receipts to ease this application process.
- Checks are sequentially numbered by the system and you can change the sequence at any time while entering checks. This feature allows you to enter manual checks for the same bank account at any time, i.e., you can have manual checks and computer checks for the same bank account.
- Checks can be printed using standard business computer checks available at any bank or check printing service. Different information is printed on the check stub depending on what type of check is being printed (vendor, pay checks, etc.) These different formats are handled by the system automatically.
- Checks to vendors are generated by selecting the invoices you want to pay. The system allows you to take a discount before it determines the amount of the check and it prints the invoices paid on the check stub. If the number of invoices paid exceeds 16, the system prints a summary on the check stub and allows you to print a remittance advice report showing the invoices paid after all checks have been entered and printed.
- A special feature allows you to enter and print checks to pay infrequent purchases without having to set up an account for the individual or company.
- Calculate and reconcile bank balances as of any date and optionally display, print or output to a text file the bank reconciliation report, bank deposits and/or checks which cleared the bank, deposits in transit, and outstanding checks. These reconciliation reports can be generated at any time after the bank account has been reconciled.
- If a check needs to be re-issued because it was lost or stolen, you can merely re-number the original check instead of voiding and re-entering it.
- Display, print or output to a text file:
- - Bank accounts by account code or name/description
- - Bank account balances (Period and Current)
- - One or all bank account activity between any two dates specified
- - Prior bank deposits and prior bank reconciliations.

Accounts Receivable Application Features: (Return to top of page)
- Maintain virtually an unlimited number of customer accounts
- Enter customer invoices and receipts
- Can be set up to sequentially number all invoices automatically
- The accounts receivable application uses the specific invoice identification method of accounting for customer invoices because this method provides the ability to trace customer activity by invoice and allows you to generate reports of detail accounts receivable as of any date at any time to allow you to analyze customer payment history and establish better credit for your best paying customers. In order to simplify this method of accounting, the system allows you to either write-off or carry-forward differences between the invoices paid and the payment amount at the time the payment is applied to the invoices paid. This method also provides the best audit trail and accountability of accounts receivable.

- A special feature allows you to enter invoices for one time or infrequent customers without having to set up a separate account for the individual or company.

- After an invoice is entered, the payment can be entered and applied immediately to simplify data entry and to provide the ability to enter cash sales.

- You can write-off old invoices at any time and automatically reverse the original distribution (Sales, Sales Tax, etc.) or you can optionally charge the write-off to any account in your general ledger.

- You can display and review invoices in the system by customer, invoice number, invoice date, due date, invoice amount, all invoices in reverse entry order, all unpaid invoices in entry order, or all past due invoices in entry order.

- Display, print or output to a text file:
- - Customer accounts by account code or name/description
- - Customer account balances (Period and Current)
- - One or all customer account activity between any two dates specified
- - Outstanding accounts receivable reports for one or all customers including:
- - - Summary by account
- - - Aging by account
- - - Detail by account
- - - Detail by account with aging
- - - Statements of unpaid invoices
- - Customer remittance advices (invoices paid for any check)
- - Invoices past due

- Accounts Receivable can be customized to add functionality which is generally unique within most companies (Sales Quotations, Sales Orders, Billing, inventory integration, etc.) Accounts Payable Application Features:

- Maintain virtually an unlimited number of vendor accounts

- Enter vendor invoices and payments

- The accounts payable application uses the specific invoice identification method of accounting for vendor invoices because this method provides the ability to trace vendor activity by invoice and allows you to generate reports of detail accounts payable as of any date at any time to allow you to analyze vendor payment history and establish better credit with your biggest vendors. This method also provides the best audit rail and accountability of accounts payable.

- A special feature allows you to enter invoices for one time or infrequent vendors without having to set up a separate account for the individual or company.

- After an invoice is entered, it can be paid immediately and the check can be printed to simplify data entry and to provide the ability to enter cash purchases.

- You can write-off old invoices at any time and automatically reverse the original distribution or you can optionally charge the write-off to any account in your general ledger.

- You can display and review invoices in the system by vendor, invoice number, invoice date, due date, invoice amount, all invoices in reverse entry order, all unpaid invoices in entry order, or all past due invoices in entry order.

- Display, print or output to a text file:
- - Vendor accounts by account code or name/description
- - Vendor account balances (Period and Current)
- - One or all vendor account activity between any two dates specified
- - Outstanding accounts payable reports for one or all vendors including:
- - - Summary by account
- - - Aging by account
- - - Detail by account
- - - Cash Requirements Report (Amounts due in 7 day increments)
- - Vendor remittance advices (invoices paid for any check)

- Accounts Payable can be customized to add functionality which is generally unique within most companies (Purchase Orders, encumbrance accounting, inventory integration, etc.)

Loan/Credit Card Account Application Features: (Return to top of page)
- Maintain virtually an unlimited number of loan accounts (i.e., credit cards, notes payable, mortgages, lines of credit, etc.)

- Enter loan proceeds, periodic interest, credit card charges, and payments on account.

- This application provides an alternative to the specific identification method of accounting for accounts payable in that these type of accounts work exactly like a credit card account in which you periodically purchase goods and services from a variety of merchants and make periodic payments on the account.

- A special feature allows you to enter and print checks to pay infrequent purchases without having to set up an account for the individual or company.

- Calculate and reconcile loan balances as of any date and optionally display, print or output to a text file the loan reconciliation report, loan activity which cleared the loan account statement, payments in transit, and outstanding charges. These reconciliation reports can be generated at any time after the loan/credit card account has been reconciled.

- Display, print or output to a text file:
- - Loan accounts by account code or name/description
- - Loan account balances (Period and Current)
- - One or all loan account activity between any two dates specified
- - Prior loan reconciliations

Payroll Application Features: (Return to top of page)
- Maintain virtually an unlimited number of employees.

- Enter payroll hours, deductions, taxes and payments.

- Taxing options for employees can be set up to handle virtually any unique taxing requirements (flat rates, additional amounts, tax exemptions, etc.)

- Deduction options for employees can be set up and activated or deactivated each pay to take a flat amount and can incorporate a limit to automatically eliminate the deduction when the limit is reached (Draws, loans, garnishments, contributions, etc.)

- Utilize a Pay Scale table to pay employees based on grade/step and based on the grade/scale of the work they performed.

- The typical payroll cycle includes the following functions:
- - Enter employee hours
- - Activate, inactivate or change voluntary deductions
- - Calculate gross to net pay
- - Review preliminary payroll register
- - Correct hours, rates, deductions, etc. and re-run the gross to net calculation until payroll is correct
- - Update payroll master files for the current payroll
- - Print payroll checks
- - Print final payroll register and related reports
- - Interface payroll to general ledger
- Earnings, tax deductions and voluntary deductions can be set up and charged to any general ledger account you specify.

- Reports are available to meet most payroll requirements, including W-2's, quarterly earnings reports, semi-annual earnings reports, payroll distributions, etc.

- Display, print or output to a text file:
- - Employee accounts by account code or name/description
- - Employee account balances (Period and Current)
- - One or all employee account activity between any two dates specified showing gross to net by paycode and general ledger account distribution.
- - Payroll check register with General Ledger Distribution for one or all employees, in detail or summary, for any dates you specify.
-
- Employee gross to net payroll by month, quarter, semi-annual and annual to allow you to review all payroll information for any employee.
- - Quarterly, Semi-Annual and Year to Date payroll earnings

General Ledger Application Features: (Return to top of page)
Maintain virtually an unlimited number of general ledger accounts - The FINancial Information System is DATE DRIVEN for Financial Reporting purposes. You can specify ANY reporting period you want to generate financial reports for and obtain a complete set of financial reports for that period. If you change the reporting period, the system merely re-posts the general ledger for the period selected. Since the only time you actually close the books is at the end of a fiscal year, you have complete flexibility for financial reporting purposes. You can prevent individuals from entering transactions in prior reporting periods to preserve your financial integrity without actually closing those periods. The system always maintains the CURRENT account balance so you can always see what the balance of any account is at all times.

- A unique general ledger account consists of an account type (asset, liability, equity, revenue, expense), a department and an account code. Accounts are assigned a reporting classification to group them for financial reports (balance sheet, Income Statements, etc.). Therefore, you can keep as detailed of an accounting as you need to for business purposes and still be able to create summarized financial reports.

- All other applications automatically integrate with the general ledger as transactions are entered. Therefore, all that needs to be entered in the general ledger application is standard general journal entries for depreciation, amortization, prepaid expenses, accruals, etc.

- After you enter a general journal entry, the system allows you to reverse the entry at a future date. If you forget to do this you can reverse any general journal entry at any time.

- Can be set up to sequentially number all general journal entries automatically.

- Annual budgets can be set up for any/all general ledger accounts

- Display, print or output to a text file:
- - Chart of Accounts (Optionally by Department)
- - Trial Balance (Optionally by Department)
- - One or all general ledger account activity between any two dates specified with or without period beginning/ending account balances in detail or summarized by source
- - Budget Reports by Account/Classification
- - Balance Sheet and Income Statement

Reporting Application Features: (Return to top of page)
- Most system reports are grouped under the applications they relate to. Therefore, this portion of the system is to provide special reports which do not relate to any specific application.

- Display, print or output to a text file:
- - Special Reports (Customized by Company)

Download a Working Demo of the
FINancial Systems Software.

Home Experience Mission Customers Suppliers Software + Features + Demo Privacy Copyright Contact Us	FIN Systems, LLC Features of the FINancial Information System Applications Ease of Use Ease of Remembering Account Codes Online, Real Time Updating Optional Accounting Periods Control Features Integrity Security Unlimited Storage Database Management Integration Multi-User Networks Petty Cash Application Features Bank Account Application Features Accounts Receivable Application Features Loan/Credit Card Account Application Features Payroll Application Features General Ledger Application Features Reporting Application Features
FIN Systems Features of the FINancial Information System Applications: (Return to top of page) The FINancial Information System provides a full set of accounting applications, including: - Petty Cash - Bank Account Transactions and Reconciliation - Accounts Receivable - Accounts Payable - Loans, Credit Cards and Account Reconciliation - Payroll - General Ledger and Financial Reporting - Reports - File Maintenance - System Maintenance and Security Also, custom designed applications can be readily added to the system to accommodate your specific needs, including: - Investment Portfolio Management - Sales Quotations - Sales Orders - Billing - Inventory Management - Fixed Asset Management - Purchase Orders (including encumbrance accounting) - Mass Mailing - Preventative Maintenance Program Ease of Use: (Return to top of page) Any account can be set up when it is required and not in advance. Each application allows you to setup customers, vendors, employees, bank accounts, credit card accounts, petty cash accounts, loan accounts, general ledger accounts, departments, etc. at the time you are entering in the transaction that would initially require it. There is no need to exit the application, setup the appropriate account and then return to the application. Instead, the system allows you to setup these accounts on-the-fly, i.e., while you are entering invoices, checks, credit card charges/payments, etc. Also, the system is menu-driven which makes is easy for most users to determine what they want to do next and each application has clear, English help comments to guide them through entering transactions. Ease of Remembering Account Codes: (Return to top of page) You can use the system even if you do not remember customer codes, vendor codes, General Ledger account codes, etc. All you have to do is hit enter at the code field and select the appropriate account from a list of accounts. The FINancial Information System automatically fills in the code and displays the account information. Nothing could be easier. Online, Real Time Updating: (Return to top of page) The FINancial Information System is an online, real time system. All files are updated while you enter transactions. There is no need to run a posting program before your account balances are updated. They are kept up-to-date automatically. An option of printing Financial Statements after you enter the last transaction of the day is easily available. Optional Accounting Periods: (Return to top of page) Flexible accounting is offered by allowing the user to select the Fiscal Year and the accounting period during the fiscal year to account for financial transactions. This allows you to account for financial transactions the way you need it done, e.g., daily, weekly, bi-weekly, monthly, quarterly, 4-4-5 periods, 13-4 week periods, etc. and you can change your accounting period at any time during the fiscal year. Control Features: (Return to top of page) Powerful control features protect you from entering invalid or incorrect data into your system. Transaction dates must fall within specific dates that you control. Required fields must be entered before the system will accept the transaction. The system prevents duplicate records from being entered. i.e., duplicate customer invoices, vendor invoices, bank checks, customer payments, general ledger journal entries, etc. The FINancial Information System can be set up to automatically number certain transactions to ensure document numbers are used in sequence, i.e. check numbers, customer invoice numbers, etc. Also, the FINancial Information System has the most complete audit trail to allow the user or an auditor to be able to easily trace any financial transaction back to its source document. Integrity: (Return to top of page) The FINancial Information System was designed and developed by a Certified Public Accountant who is also a Certified Information Systems Auditor. Therefore, all the controls which he has learned over the last 25+ years are incorporated in this system. Security: (Return to top of page) Each user is assigned a user number and password which they must enter correctly to gain access to the system. Each user is only given three tries to enter their correct password before the system locks them out for 15 minutes. This time delay technique discourages unauthorized personnel from trying to gain access to your system. Also, all unsuccessful login attempts are captured by the system to allow you to review logins for unusual entries. Each user may change his/her own password at any time to prevent others from learning and using their password to gain access to the system. Each user can be restricted to accessing only those applications they need to perform their job. The system logs all activity of the system by user and can print or display this information at anytime to the owner of the system. Also, certain sensitive functions are restricted to the owner of the system, and the owner must enter a valid owner password to gain access to these critical functions. Unlimited Storage: (Return to top of page) The FINancial Information System has no practical limit on the number of accounts, financial transactions, invoices, etc. which can be entered in the system. This is limited only by the storage capacity of your computer system. Database Management: (Return to top of page) The FINancial Information System was designed and developed using R:Base Technology's R:Base Database Management Information System which is one of the only truly relational database management systems in the marketplace. R:Base is one of the most popular and widely used database management systems throughout the United States and the World. Integration: (Return to top of page) The FINancial Information System can be customized to routinely output any information to standard ASCII files which can be easily read by all popular spreadsheet programs. This will allow you to analyze your financial information anyway you want to. Multi-User Networks: (Return to top of page) The FINancial Information System can be run in most Local Area Networks (Microsoft, Novell, 3-Com, Star-Lan, Citrix Multiuser, etc.) to give you multi-user access to the system. Petty Cash Application Features: (Return to top of page) - Maintain virtually an unlimited number of petty cash funds - Enter petty cash receipts and disbursements - Can be set up to sequentially number all receipts and vouchers automatically - Calculate and reconcile petty cash balances as of any date - Display, print or output to a text file: - - Petty cash accounts by account code or name/description - - Petty cash account balances (Period and Current) - - One or all petty cash account activity between any two dates specified Bank Account Application Features: (Return to top of page) - Maintain virtually an unlimited number of bank accounts (i.e., savings, checking, certificates of deposit, money markets, etc.) - Receipts can be entered individually as deposits to the bank, or can be entered in an undeposited receipts account. Later, these undeposited receipts can be grouped together as a single bank deposit to ease the bank reconciliation process. The detail of these bank deposits can be displayed or printed at any time. - Receipts from accounts receivable customers can be applied to individual invoices at the time the receipt is entered or at a later time. The system automatically keeps track of unapplied receipts to ease this application process. - Checks are sequentially numbered by the system and you can change the sequence at any time while entering checks. This feature allows you to enter manual checks for the same bank account at any time, i.e., you can have manual checks and computer checks for the same bank account. - Checks can be printed using standard business computer checks available at any bank or check printing service. Different information is printed on the check stub depending on what type of check is being printed (vendor, pay checks, etc.) These different formats are handled by the system automatically. - Checks to vendors are generated by selecting the invoices you want to pay. The system allows you to take a discount before it determines the amount of the check and it prints the invoices paid on the check stub. If the number of invoices paid exceeds 16, the system prints a summary on the check stub and allows you to print a remittance advice report showing the invoices paid after all checks have been entered and printed. - A special feature allows you to enter and print checks to pay infrequent purchases without having to set up an account for the individual or company. - Calculate and reconcile bank balances as of any date and optionally display, print or output to a text file the bank reconciliation report, bank deposits and/or checks which cleared the bank, deposits in transit, and outstanding checks. These reconciliation reports can be generated at any time after the bank account has been reconciled. - If a check needs to be re-issued because it was lost or stolen, you can merely re-number the original check instead of voiding and re-entering it. - Display, print or output to a text file: - - Bank accounts by account code or name/description - - Bank account balances (Period and Current) - - One or all bank account activity between any two dates specified - - Prior bank deposits and prior bank reconciliations. Accounts Receivable Application Features: (Return to top of page) - Maintain virtually an unlimited number of customer accounts - Enter customer invoices and receipts - Can be set up to sequentially number all invoices automatically - The accounts receivable application uses the specific invoice identification method of accounting for customer invoices because this method provides the ability to trace customer activity by invoice and allows you to generate reports of detail accounts receivable as of any date at any time to allow you to analyze customer payment history and establish better credit for your best paying customers. In order to simplify this method of accounting, the system allows you to either write-off or carry-forward differences between the invoices paid and the payment amount at the time the payment is applied to the invoices paid. This method also provides the best audit trail and accountability of accounts receivable. - A special feature allows you to enter invoices for one time or infrequent customers without having to set up a separate account for the individual or company. - After an invoice is entered, the payment can be entered and applied immediately to simplify data entry and to provide the ability to enter cash sales. - You can write-off old invoices at any time and automatically reverse the original distribution (Sales, Sales Tax, etc.) or you can optionally charge the write-off to any account in your general ledger. - You can display and review invoices in the system by customer, invoice number, invoice date, due date, invoice amount, all invoices in reverse entry order, all unpaid invoices in entry order, or all past due invoices in entry order. - Display, print or output to a text file: - - Customer accounts by account code or name/description - - Customer account balances (Period and Current) - - One or all customer account activity between any two dates specified - - Outstanding accounts receivable reports for one or all customers including: - - - Summary by account - - - Aging by account - - - Detail by account - - - Detail by account with aging - - - Statements of unpaid invoices - - Customer remittance advices (invoices paid for any check) - - Invoices past due - Accounts Receivable can be customized to add functionality which is generally unique within most companies (Sales Quotations, Sales Orders, Billing, inventory integration, etc.) Accounts Payable Application Features: - Maintain virtually an unlimited number of vendor accounts - Enter vendor invoices and payments - The accounts payable application uses the specific invoice identification method of accounting for vendor invoices because this method provides the ability to trace vendor activity by invoice and allows you to generate reports of detail accounts payable as of any date at any time to allow you to analyze vendor payment history and establish better credit with your biggest vendors. This method also provides the best audit rail and accountability of accounts payable. - A special feature allows you to enter invoices for one time or infrequent vendors without having to set up a separate account for the individual or company. - After an invoice is entered, it can be paid immediately and the check can be printed to simplify data entry and to provide the ability to enter cash purchases. - You can write-off old invoices at any time and automatically reverse the original distribution or you can optionally charge the write-off to any account in your general ledger. - You can display and review invoices in the system by vendor, invoice number, invoice date, due date, invoice amount, all invoices in reverse entry order, all unpaid invoices in entry order, or all past due invoices in entry order. - Display, print or output to a text file: - - Vendor accounts by account code or name/description - - Vendor account balances (Period and Current) - - One or all vendor account activity between any two dates specified - - Outstanding accounts payable reports for one or all vendors including: - - - Summary by account - - - Aging by account - - - Detail by account - - - Cash Requirements Report (Amounts due in 7 day increments) - - Vendor remittance advices (invoices paid for any check) - Accounts Payable can be customized to add functionality which is generally unique within most companies (Purchase Orders, encumbrance accounting, inventory integration, etc.) Loan/Credit Card Account Application Features: (Return to top of page) - Maintain virtually an unlimited number of loan accounts (i.e., credit cards, notes payable, mortgages, lines of credit, etc.) - Enter loan proceeds, periodic interest, credit card charges, and payments on account. - This application provides an alternative to the specific identification method of accounting for accounts payable in that these type of accounts work exactly like a credit card account in which you periodically purchase goods and services from a variety of merchants and make periodic payments on the account. - A special feature allows you to enter and print checks to pay infrequent purchases without having to set up an account for the individual or company. - Calculate and reconcile loan balances as of any date and optionally display, print or output to a text file the loan reconciliation report, loan activity which cleared the loan account statement, payments in transit, and outstanding charges. These reconciliation reports can be generated at any time after the loan/credit card account has been reconciled. - Display, print or output to a text file: - - Loan accounts by account code or name/description - - Loan account balances (Period and Current) - - One or all loan account activity between any two dates specified - - Prior loan reconciliations Payroll Application Features: (Return to top of page) - Maintain virtually an unlimited number of employees. - Enter payroll hours, deductions, taxes and payments. - Taxing options for employees can be set up to handle virtually any unique taxing requirements (flat rates, additional amounts, tax exemptions, etc.) - Deduction options for employees can be set up and activated or deactivated each pay to take a flat amount and can incorporate a limit to automatically eliminate the deduction when the limit is reached (Draws, loans, garnishments, contributions, etc.) - Utilize a Pay Scale table to pay employees based on grade/step and based on the grade/scale of the work they performed. - The typical payroll cycle includes the following functions: - - Enter employee hours - - Activate, inactivate or change voluntary deductions - - Calculate gross to net pay - - Review preliminary payroll register - - Correct hours, rates, deductions, etc. and re-run the gross to net calculation until payroll is correct - - Update payroll master files for the current payroll - - Print payroll checks - - Print final payroll register and related reports - - Interface payroll to general ledger - Earnings, tax deductions and voluntary deductions can be set up and charged to any general ledger account you specify. - Reports are available to meet most payroll requirements, including W-2's, quarterly earnings reports, semi-annual earnings reports, payroll distributions, etc. - Display, print or output to a text file: - - Employee accounts by account code or name/description - - Employee account balances (Period and Current) - - One or all employee account activity between any two dates specified showing gross to net by paycode and general ledger account distribution. - - Payroll check register with General Ledger Distribution for one or all employees, in detail or summary, for any dates you specify. - - Employee gross to net payroll by month, quarter, semi-annual and annual to allow you to review all payroll information for any employee. - - Quarterly, Semi-Annual and Year to Date payroll earnings General Ledger Application Features: (Return to top of page) Maintain virtually an unlimited number of general ledger accounts - The FINancial Information System is DATE DRIVEN for Financial Reporting purposes. You can specify ANY reporting period you want to generate financial reports for and obtain a complete set of financial reports for that period. If you change the reporting period, the system merely re-posts the general ledger for the period selected. Since the only time you actually close the books is at the end of a fiscal year, you have complete flexibility for financial reporting purposes. You can prevent individuals from entering transactions in prior reporting periods to preserve your financial integrity without actually closing those periods. The system always maintains the CURRENT account balance so you can always see what the balance of any account is at all times. - A unique general ledger account consists of an account type (asset, liability, equity, revenue, expense), a department and an account code. Accounts are assigned a reporting classification to group them for financial reports (balance sheet, Income Statements, etc.). Therefore, you can keep as detailed of an accounting as you need to for business purposes and still be able to create summarized financial reports. - All other applications automatically integrate with the general ledger as transactions are entered. Therefore, all that needs to be entered in the general ledger application is standard general journal entries for depreciation, amortization, prepaid expenses, accruals, etc. - After you enter a general journal entry, the system allows you to reverse the entry at a future date. If you forget to do this you can reverse any general journal entry at any time. - Can be set up to sequentially number all general journal entries automatically. - Annual budgets can be set up for any/all general ledger accounts - Display, print or output to a text file: - - Chart of Accounts (Optionally by Department) - - Trial Balance (Optionally by Department) - - One or all general ledger account activity between any two dates specified with or without period beginning/ending account balances in detail or summarized by source - - Budget Reports by Account/Classification - - Balance Sheet and Income Statement Reporting Application Features: (Return to top of page) - Most system reports are grouped under the applications they relate to. Therefore, this portion of the system is to provide special reports which do not relate to any specific application. - Display, print or output to a text file: - - Special Reports (Customized by Company) Download a Working Demo of the FINancial Systems Software.
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